Workplace Experience Specialist

Join us to deliver a smoke-free future as a Workplace Experience Specialist We've chosen to do something incredible. We're transforming our business and building our future on one clear purpose - to deliver a smoke-free future. Swedish Match is an affiliate of PMI and has been a leader in the industry for more than 200 years. In the Nordic region, we are 1,800 employees based in Sweden, Denmark, Finland, and Norway. Across functions and teams, we collaborate to deliver a smoke-free Nordics.

Impact You'll Have Enhance workplace services and employee experience through continuous improvement initiatives and feedback-driven actions. Optimize workplace operations, contracts, and facilities while balancing quality, efficiency, and cost-effectiveness. Support successful delivery of workplace projects, including office refurbishments and space optimization initiatives. Strengthen employee engagement through wellbeing programs, sustainability initiatives, and workplace events. Drive compliance and operational excellence through effective contract, budget, and asset management.

What You'll Do Coordinate workplace services and office operations. Support vendor management, contract renewals, and service performance reviews. Analyze employee feedback and implement improvement actions. Manage workplace systems, occupancy tracking, and space utilization updates. Support wellbeing, sustainability, and employee engagement initiatives. Contribute to office refurbishment and workplace improvement projects. Manage budgets, purchase orders, invoices, assets, and compliance processes.

Skills & Capabilities

Must-Have 4-5 years of experience in Workplace Experience, Facility Management, Project Management, or related fields. Fluent in Swedish and English, written and spoken. Strong stakeholder management and communication skills. Planning, coordination, and organizational capabilities. Experience working with vendors, contracts, or service providers. Analytical and problem-solving mindset with a focus on continuous improvement. Ability to manage multiple priorities in a dynamic environment. Strong digital skills, including Microsoft Office applications. Experience supporting budgets, operational reporting, or administrative processes. Customer-focused approach with a passion for creating positive employee experiences.

Nice-to-Have University degree in Business Administration, Finance, Engineering, Communications, Event Management, or a related discipline. Experience in multinational organizations. Experience supporting workplace refurbishment, facilities, or real estate projects.

Rewards & Benefits At Swedish Match, we offer a competitive package that supports your wellbeing, financial security, and work-life balance, including:

Collective Bargaining Agreement. Flexible hybrid working. Pension and Flex Pension, including ITP occupational pension. Comprehensive insurance coverage, including private healthcare. 30 days of vacation plus Working Time Account (ATK). Wellness allowance of SEK 5,000 annually. Employee Assistance Program (EAP). Generous parental benefits, including enhanced parental leave and reduced working hours with full pay during your first month back. Employee events and social activities.